For Finance Administrators
You manage
the money.
We make it manageable.
Church Expenses App gives you a clear, organised view of every claim — from submission to payment — without the spreadsheets or the chasing.
Getting started
You're in control from the moment you sign in.
1
Download and sign in
Download the app from the App Store or Google Play. Sign in with your mobile number — this automatically creates your account and assigns you as the group organiser.
2
Create your group
Set up a group that represents your church's expense system. In practice, most users will simply experience this as a direct relationship between themselves and the people they manage.
3
Invite your team
Invite anyone who needs to spend money on behalf of the church. Assign each person a spend limit and a description of what they can claim for.
4
Review and pay
When a claim comes in, review the receipt, description, and amount. Approve it, request changes, or decline it. Approved claims appear in your payment list, ready to process.
What you can do
Everything a finance administrator needs, and nothing they don't.
Review and approve claims
Receive notifications for every new expense claim. Approve, decline, or request changes with a single tap — and add a note explaining your decision.
Set spend limits and guidance
Assign each member a spend limit and a brief description of what they are authorised to spend on. These act as guidance, helping your team spend responsibly.
Export for your accounts
Generate a payment list from approved expenses and export it as a PDF or Excel file. Process payments individually or in batches.
Continuity built in
When you move on, the church doesn't miss a beat.
Seamless handover
If you move on, simply transfer group ownership to your successor. The entire history, members, and settings transfer instantly — no disruption to the church.
Control follow-up timing
Define how long claimants should wait before raising a payment query. This sets clear expectations and reduces unnecessary messages to you.
Full audit trail
Every action — submission, approval, payment, and query — is logged. You always have a clear record for your church's accounts.
