For Volunteers & Staff
Snap it.
Submit it.
Get paid.
You give your time freely. Getting reimbursed for what you spend shouldn't be a second job. Church Expenses App makes claiming back your expenses as simple as taking a photo.
How claiming works
Five steps from purchase to payment — and you can track every one of them.
1
Photograph your receipt
Open the app and take a photo of your receipt, or upload it as an image or PDF. The app automatically detects the currency based on your location.
2
Add the details
Write a short description of what you bought and why. If the receipt covers multiple items, you can exclude anything that isn't a valid claim.
3
Submit your claim
Confirm the amount and submit. Your claim is immediately sent to your finance administrator as an approval request.
4
Track your claim
You'll receive a notification when your claim is approved, when changes are requested, or if it's declined — always with a clear reason.
5
Raise a query if needed
If your payment hasn't arrived after the expected timeframe, you can raise a query directly in the app. Your finance administrator will be notified.
Common questions
Everything you need to know about claiming expenses.
Do I need to create an account?
No separate sign-up is needed. You'll receive an invitation from your finance administrator. Simply download the app and sign in with your mobile number to join the group.
What if my receipt has items I can't claim for?
When you upload a receipt, you can exclude individual line items before submitting. Only the relevant items will be included in your claim.
What happens if my claim is sent back?
Your finance administrator can request changes and leave a note explaining what needs to be adjusted. You'll be notified, and you can edit and resubmit directly in the app.
How will I know when I've been paid?
Once your finance administrator marks the expense as paid, you'll receive a notification confirming the amount, the payment method, and any attached proof of payment.
What if I haven't been paid after a long time?
Your finance administrator will set a timeframe for how long you should wait before raising a query. After that period, you can flag it in the app and they'll be notified.